1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors; in other words, where we determine the purposes and means of the processing of that personal data.
1.4 Our website does not incorporates privacy controls We do not collect any private data from website visitors
1.5 In this policy, “we”, “us” and “our” refer to [St Chads Bowling Club].[ For more information about us, see Section 13.]
2.1 This document was created using a template from SEQ Legal (https://seqlegal.com/free-legal-documents/privacy-policy).
- How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(b) [in the case of personal data that we did not obtain directly from you, the source and specific categories of that data];
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
3.2 We do not process data about your use of our website and services (“usage data“).
3.3 We do not process any website user account data (“account data“).
3.4 We may process information that you post for publication on our website ] (“publication data“). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is [consent] OR [our legitimate interests, namely [the proper administration of our website and business]] OR [the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract] .
3.5 We may process [information contained in any enquiry you submit to us regarding services] (“enquiry data“). The enquiry data may be processed [for the purposes of offering services to you]. The legal basis for this processing is [consent] OR [our legitimate interests, namely [the proper administration of our website and business]] OR [the performance of a contract between you and us and/or the taking steps, at your request, to enter into such a contract].
3.6 We do not process information relating to transactions, (“transaction data“).
3.7 We do not process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters] (“notification data“).
3.8 We do not process any of your personal data identified in this policy.
3.9 Please do not supply any other person’s personal data to us, we will never ask you to do so.
- Providing your personal data to others
4.1 We disclose only general club data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.2 Limited personal data [Name and telephone number] held in our website database will be stored on the servers of our hosting services providers.
4.3 In addition to the specific disclosures of personal data set out in this Section 4.2, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
- International transfers of your personal data
5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
5.2 The hosting facilities for our website are situated in the United Kingdom. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of this country.
5.3 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
- Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 We will retain your personal data as follows:
(a) Publication data will be retained for a minimum period of 2 years following the date when the relevant publication ceases to be published on our website or through our services, and for a maximum period of 3 years following that date;
(b) Enquiry data will be retained for a minimum period of 2 years following the date of the enquiry, and for a maximum period of 3 years following that date];
(c) Notification data will be retained for a minimum period of 2 years following the date that we are instructed to cease sending the notifications, and for a maximum period of 3 years following that date (providing that we will retain notification data insofar as necessary to fulfil any request you make to actively suppress notifications); and
(d) Contact data will be retained for a minimum period of 2 years following 1st February of each new membership year, and for a maximum period of 3 years following.
6.4 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Your rights
7.1 In this Section 7, we have listed the rights that you have under data protection law.
7.2 Your principal rights under data protection law are:
(a) the right to access – you can ask for copies of your personal data;
(b) the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
(c) the right to erasure – you can ask us to erase your personal data;
(d) the right to restrict processing – you can ask use to restrict the processing of your personal data;
(e) the right to object to processing – you can object to the processing of your personal data;
(f) the right to data portability – you can ask that we transfer your personal data to another organisation or to you;
(g) the right to complain to a supervisory authority – you can complain about our processing of your personal data; and
(h) the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.
7.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
7.4 You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.
- About cookies
8.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
8.3 Cookies do not typically contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.
- Cookies that we use
- Managing cookies
11.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647 (Chrome);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
11.2 Blocking all cookies will have a negative impact upon the usability of many websites.
12.1 We may update this policy from time to time by publishing a new version on our website.
12.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
12.3 We [may] OR [will] notify you of [changes] OR [significant changes] to this policy by email to the active club membership list.
- Our details
13.1 This website is owned and operated by St Chads Bowling Club.
13.2 We are registered in [England and Wales] under registration number [number], and our registered office is at St Chads Pavilion, St Chads Park, Alexandra Road, Chadwell Heath, RM6 6JB.
13.3 Our principal place of business is at St Chads Pavilion, St Chads Park, Alexandra Road, Chadwell Heath, RM6 6JB.
13.4 You can contact us:
(a) using our website contact form;
(c) by telephone, on [the contact number published on our website; or
(d) by email, using the email address published on our website.